New EEO Reporting Requirements for Massachusetts Employers

New EEO Reporting Requirements for Massachusetts Employers

In July 2024, Massachusetts enacted the Frances Perkins Workplace Equity Act, introducing new Equal Employment Opportunity (EEO) reporting requirements for employers operating within the state. These measures aim to enhance workplace equity and transparency.

Who Must Comply?

The reporting mandate applies to employers who meet both of the following criteria:

  1. Employee Threshold: Employers with 100 or more employees in Massachusetts at any time during the prior calendar year.
  2. EEO-1 Reporting Obligation: Employers already required to file EEO-1 reports with the U.S. Equal Employment Opportunity Commission (EEOC).

Notably, federal contractors with 50 to 99 employees are exempt from this state-specific requirement. (mass.gov)

What Needs to Be Submitted?

Covered employers must submit a copy of their most recently filed EEO-1 report to the Massachusetts Secretary of State’s office. This is the same report already submitted to the EEOC; no additional data or modifications are necessary. For multi-state employers, it’s acceptable to submit the consolidated EEO-1 report that includes data for Massachusetts establishments. (mass.gov)

Submission Process:

  1. Deadline: Annually by February 1st. If this date falls on a weekend or holiday, the deadline extends to the next business day. For 2025, since February 1st is a Saturday, submissions are due by Monday, February 3, 2025. (mass.gov)
  2. Method: Reports should be submitted electronically through the Secretary of State’s web portal in PDF, JPG, or PNG format. (mass.gov)

Purpose of Data Collection:

The collected data will be compiled by the Executive Office of Labor and Workforce Development to produce aggregated reports categorized by industry sector (NAICS code). These reports aim to promote transparency and inform policy decisions related to workplace equity. (mass.gov)

Key Takeaways for Employers:

  • Timely Submission: Ensure your EEO-1 report is submitted to both the EEOC and the Massachusetts Secretary of State by the specified deadline.
  • Accurate Reporting: Submit the exact copy of the EEO-1 report filed with the EEOC; no additional data is required.
  • Stay Informed: Monitor any updates or guidance from Massachusetts authorities regarding EEO reporting obligations.

By adhering to these new requirements, employers contribute to a more transparent and equitable workplace environment across Massachusetts.